Privacy policy.
Greenroom Events LLC, exists to source and secure entertainment for your private events. Your privacy is important to us in pursuing our mission. For this reason, we believe it is important to be transparent on who we are and how and why we collect, store, use, and share your personal information. This Privacy Policy also explains your rights in relation to your personal information and how to contact us or supervisory authorities in the event you have a complaint.
We collect, use and are responsible for certain personal information about you. When we do so we are subject to various laws in the United States and the General Data Protection Regulation which applies across the European Union (including in the United Kingdom), and we are responsible as “controller” of that personal information for the purposes of those laws.
1. Key Terms. It would be helpful to start by explaining some key terms used in this policy:
We use the terms “we”, “us”, or “our” to refer to Greenroom Events LLC (“Greenroom”) and our subsidiaries and affiliates.
We use the term “Website Owner” to refer to Greenroom. Greenroom is the owner of this website (www.greenroom.events) (the “Website”).
2. Personal Information We Collect About You. We may collect and use the following categories of personal information: identifiers; information that identifies, relates to, describes, or is capable of being associated with, a particular individual; characteristics of protected classifications under California or federal law; internet or other electronic network activity information; geolocation data; professional or employment-related information, and/or; educational information
From these categories, we may collect and use the following personal information that identifies, relates to, describes, is reasonable capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular user or individual: name; IP address; email address; phone number; ethnicity; race; education (including certifications and licenses); employment; employment history; preferred method of communication; preferred time of day to contact; preferred dates for contact; approximate hours per week available for contact; information about when you send, receive, or engage with messages in connection with our services; information about when you schedule availability to send, receive, or engage with messages in connection with our services; and information regarding your use and interaction with the Website, including your browser type and version, your operating system and platform, information you view and search for, length of visits to pages and other browser interaction information, as well as information gathered from applications or websites operated by third parties we associate with. We may request additional information necessary to fulfill requests for support that we receive from you or to establish and maintain services to you.
If you choose not to provide the personal information we ask for, it may delay or prevent us from providing services to you.
3. How Your Personal Information is Collected. We collect most of this personal information directly from you via our Website. However, we may also collect information: directly from a third party (e.g., Google Analytics, Zoom, OpenPhone, Calendly or other third-party applications or websites we use to provide services to you); from a third party with your consent (e.g., your college, , or educational institution); from cookies on our Website; and via our IT systems.
4. Information on Cookies and How We Use Them. Cookies enable us to customize and personalize your experience on our Website, including the services that are offered to you. Essentially, a cookie is a small amount of data that is sent to your browser from a web server and is stored on your computer’s hard drive. We use cookies for several purposes in connection with the operation of our Website and the delivery of our services to you.
We may use cookies to identify you and access your information stored on our computers in order to deliver you a better and more personalized experience. For example, we may use cookies to tell you about something specific to your interests.
Upon request, we may save certain information about you so that you do not have to re-enter it every time you visit our Website. We use cookies in order to provide this service.
We may use cookies to estimate our Website usage base and usage patterns. Each browser accessing our Website may be given a unique cookie that is then used to determine the extent of repeat visits and the customer activity during those visits. We may use the historical information to help target certain interests and behavior, both specifically to individual users and on an aggregate basis with respect to all users.
You have several choices with respect to cookies. You can modify your browser preferences to accept all cookies, to notify you when a cookie is set, or to reject all cookies. Please note, your cookie preference may affect certain functionality of our Website or services, and should you reject all cookies from us, the services offered to you may be adversely impacted. For example, extra authentication steps may be required, or certain aspects of our services may be limited.
5. How and Why We Use Your Personal Information. Under data protection law, we can only use your personal information if we have a proper reason for doing so. For example, to comply with our legal and regulatory obligations; for the performance of our contract with your college, , or educational institution; for our legitimate interests or those of a third party; or where you have given consent.
A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.
We use (process) your personal information for the following reasons: to provide services to you; to prevent and detect fraud against you or your college, , or educational institution; conducting checks to identify our users and verify their identity; conducting other processing necessary to comply with professional, legal and regulatory obligations that apply to us; gathering and providing information required by or relating to audits, enquiries or investigations by federal and state regulatory bodies; ensuring our policies are adhered to; for operational reasons, such as improving efficiency, training and quality control; ensuring the confidentiality of commercially sensitive information; statistical analysis to help us manage our business; preventing unauthorized access and modifications to systems; updating and enhancing customer/user records; ensuring safe working practices, staff administration and assessments; generating marketing and promotional materials for our business.
All of this information allows us to do the following: perform our contract with your college, or educational institution; fulfill your requests for support in using our services; optimize our services; comply with our legal and regulatory obligations; and ensure that anyone violating our Code of Conduct or Terms of Service can be identified and prevented from further access to our services.
6. Promotional Communications. We may use your personal information to send you updates (by email or text message) about our services.
We have a legitimate interest in processing your personal information for promotional purposes (see above “How and why we use your personal information”). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
We will always treat your personal information with the utmost respect and never sell or share it with other organizations outside of us; third-party providers of websites or applications necessary to offer our services; or your college, , or educational institution.
You have the right to opt out of receiving promotional communications at any time by:
Contacting us at tyler@greenroom.events; or
Utilizing our opt out feature.
We may ask you to confirm or update your marketing preferences if you instruct us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.
7. Who We Share Your Personal Information With. We do not share you personal information with anyone outside of our Greenroom Event team.
8. Personal Information We Disclosed for a Business Purpose. In the preceding 12 months, we have disclosed for a business purpose to one or more third parties the following categories of personal information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household: identifiers (e.g., a real name, address, online identifier, Internet Protocol address, email address, or other similar identifiers); information that identifies, relates to, describes, or is capable of being associated with, a particular individual, including, but not limited to, name, address, phone number, education, employment, employment history; characteristics of protected classifications under California or federal law; internet or other electronic network activity information (e.g., browsing history, search history, and information regarding a consumer’s interaction with an Internet Web site, application, or advertisement); and geolocation data.
9. Where Your Personal Information is Held. Information may be held at our offices and those of our third-party affiliates, service providers, representatives and agents as described above (see above: “Who We Share Your Personal Information with”).
Some of these third parties may be based outside the European Economic Area. For more information, including on how we safeguard your personal information when this occurs, see below: “Transferring Your Personal Information Out of the EEA”.
10. How Long Your Personal Information Will Be Kept. We will keep your personal information while we are providing services to you. Thereafter, we will keep your personal information for as long as is necessary: to respond to any questions, complaints or claims made by you or on your behalf; to show that we treated you fairly; to keep records requested by our college, , or educational institution partners; or to keep records required by law.
We will not retain your personal information for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of personal information.
11. Transferring Your Personal Information Out of the EEA. We are in the United States. To deliver services to you, it is necessary for us to share your personal information outside the European Economic Area (EEA). For example, with our offices in the United States; with your college, , or educational institution in the United States; with our service providers located outside the EEA; if you are based outside the EEA; or where there is an international dimension to the services we are providing to you.
These transfers are subject to special rules under European and UK data protection law.
Non-EEA countries do not have the same data protection laws as the United Kingdom and EEA. We will, however, put forth our best efforts to ensure the transfer complies with data protection law and all personal information will be secure. Our standard practice is to use standard data protection contract clauses that have been approved by the European Commission. To obtain a copy of those clauses go to (ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).
If you would like further information, please contact us (see “How to Contact Us” below).
12. Your Rights Under the GDPR.
Right to Access; Right to Rectification; Right to be Forgotten; Right to Restriction of Processing; Right to Data Portability; Right to Object; Right Not to be Subject to Automated Individual Decision-Making
For further information on each of those rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner's Office (ICO) on individual rights under the General Data Protection Regulation.
13. Your Rights Under the CCPA. You have the right under the California Consumer Privacy Act of 2018 (CCPA) and certain other privacy and data protection laws, as applicable, to exercise free of charge:
Disclosure of Personal Information We Collect About You
You have the right to know:
The categories of personal information we have collected about you;
The categories of sources from which the personal information is collected;
Our business or commercial purpose for collecting or selling personal information;
The categories of third parties with whom we share personal information, if any; and
The specific pieces of personal information we have collected about you.
Please note that we are not required to:
Retain any personal information about you that was collected for a single one-time transaction if, in the ordinary course of business, that information about you is not retained;
Reidentify or otherwise link any data that, in the ordinary course of business, is not maintained in a manner that would be considered personal information; or
Provide the personal information to you more than twice in a 12-month period.
Personal Information Sold or Used for a Business Purpose
In connection with any personal information we may sell or disclose to a third party for a business purpose, you have the right to know:
The categories of personal information about you that we sold and the categories of third parties to whom the personal information was sold; and
The categories of personal information that we disclosed about you for a business purpose.
You have the right under the California Consumer Privacy Act of 2018 (CCPA) and certain other privacy and data protection laws, as applicable, to opt-out of the sale or disclosure of your personal information. If you exercise your right to opt-out of the sale or disclosure of your personal information, we will refrain from selling your personal information, unless you subsequently provide express authorization for the sale of your personal information. To opt-out of the sale or disclosure of your personal information, contact us by email at tyler@greenroom.event
Right to Deletion
Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:
Delete your personal information from our records; and
Direct any service providers to delete your personal information from their records.
Please note that we may not delete your personal information if it is necessary to:
Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, provide a good or service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us;
Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity;
Debug to identify and repair errors that impair existing intended functionality;
Exercise free speech, ensure the right of another consumer to exercise his or her right of free speech, or exercise another right provided for by law;
Comply with the California Electronic Communications Privacy Act;
Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent;
Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us;
Comply with an existing legal obligation; or
Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information.
Protection Against Discrimination
You have the right to not be discriminated against by us because you exercised any of your rights under the CCPA. This means we cannot, among other things:
Deny services to you;
Charge different prices or rates for services, including through the use of discounts or other benefits or imposing penalties;
Provide a different level or quality of services to you; or
Suggest that you will receive a different price or rate for services or a different level or quality of services.
Please note that we may charge a different price or rate or provide a different level or quality of services to you, if that difference is reasonably related to the value provided to our business by your personal information.
14. Keeping Your Personal Information Secure. We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to access it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
15. How to Exercise Your Rights. If you would like to exercise any of your rights as described in this Privacy Policy, please email us at tyler@greenroom.events
Please note that you may only make a CCPA-related data access or data portability disclosure request twice within a 12-month period.
If you choose to contact directly by email, you will need to provide us with:
Enough information to identify you (for example, your full name, address and college, , or educational institution);
Proof of your identity and address (e.g., a copy of your driving license or passport and a recent utility or credit card bill); and
A description of what right you want to exercise and the information to which your request relates.
We are not obligated to make a data access or data portability disclosure if we cannot verify that the person making the request is the person about whom we collected information, or is someone authorized to act on such person’s behalf.
Any personal information we collect from you to verify your identity in connection with you request will be used solely for the purposes of verification.
16. How to File a GDPR Complaint. We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in the European Union (or European Economic Area) state where you work, normally live, or where any alleged infringement of data protection laws occurred.
17. Changes to This Privacy Notice. This privacy notice was published on March 29, 2021 and last updated on March 29, 2021.
We may change this privacy notice from time to time–when we do, we will inform you via our website.
18. How to Contact Us. Please contact us by email if you have any questions about this Privacy Policy or the information we hold about you.